Administrative Officer II (General Services Officer) (270020-2012) Department of Public Works and Highways Regional Office No. Typical Duties & Occupational Profile: In the private sector, administrative officers are referred to as administrative services managers. ADMINISTRATION OFFICER JOB DESCRIPTION June 2011 JOB TITLE: Administration Officer REPORTS TO: Sarah Subden – Director 1. Your role varies greatly depending on the specific needs … PCS sessions offer fascinating insight into black history, Usdaw support Lifetimes apprenticeships across Midlands Tesco stores. They look after the information that council staff need to do their jobs – for example, details about customers, projects, finances and community facilities. Apprentice agreement & commitment statement, How unions and union reps support apprentices. They look after the information that council staff need to do their jobs – for example, details about customers, projects, finances and community facilities. Meet chambers, Bar associations and course providers. The chief administrative officer, corporate officer and financial officer are generally the local government staff supporting the local government’s operations at a senior level, along with other officers a local government may choose to appoint, such as department heads. The top 300 employers in the UK announced, #Gradstories – worklife and experiences from recent graduates, Discover your strengths — take the Graduate Benchmark, What does a local authority administrator do? May supervise a large diversified administrative program, which may involve co- ordinating the work performed in several separate locations. Local government administrative occupations, David works in Crown Prosecution Service’s Specialist Fraud Division as a Business Support Manager…, Lifetime Training are a national training provider that has been working with Tesco’s delivering…, 2010 Evaluation of Union Learning Fund and unionlearn, 2012 Evaluation of Union Learning Fund and unionlearn, 2013 Impact Analysis of Union Learning Fund and unionlearn, 2016 Evaluation of Union Learning Fund and unionlearn. Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. Sector Skills Councils (SSCs) and Industrial Partnerships, Green Skills and Environmental Awareness Badge, Compare careers by pay, conditions and employment. This content has been written or sourced by AGCAS, the Association of Graduate Careers Advisory Services, and edited by TARGETjobs as part of a content partnership. Typical employers | Qualifications and training | Key skills. office expenses and budgets.) Ranked 202nd out of 369 careers for the longest hours. Destination of Leavers survey, supplied by the Higher Education Statistics. Quantity surveying and building surveying, Everything you need to know about assessment centres, Essential workplace skills and competencies. Equality and diversity – what’s the difference? Unionlearn is the learning and skills organisation of the TUC. Specific activities vary depending on the local authority and department, and on the level of responsibility. Entry positions are for administrative assistants. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Including:- 1. How will Covid-19 affect my Apprenticeship? Handle enquiries from the public. Administrative Officer responsibilities include: Managing office supplies stock and placing orders Preparing regular financial and administrative reports Administration of company databases Issue documents such as subpoenas and arrest warrants. He/she follows the process of the work of the staff to ensure timely performance of duties. 250534/6 Page 1 MINISTRY OF PUBLIC SERVICE Copyright © 2020 Unionlearn. Administrative Officers make sure their offices run smoothly. How can I make a great impression in my first weeks? Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the employee reports to. An administrative officer ensures the uninterrupted operation of an organzation. Box 7003 Kampala. Volunteering as a university student: what are my options? Administrative officers assist government agencies or companies with all types of agency or office management duties. An insight event with law firm RPC. Recruiters look for people who are organised and who have good communication skills. Some of their main tasks include managing supplies stock, organizing company filing systems and preparing reports (e.g. A must attend for future barristers. Common functions include: 1. assisting in the formulation, planning and monitoring of policies and procedures 2. coordinating the implementation of council decisions and circulating reports to those affected 3. providing support an… Administrators keep local councils running smoothly. Local authorities including district, borough, city and unitary councils. Duties: Schedule court appearances. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams. Some departments will involve a lot of work with the public, others may have a more technical function and some will work more predominantly with other council staff and departments. The duties of an administrative officer include, first of all, the management of the company's administrative department. IV-A - Government National Capital Reg The opportunity for Black Heritage students to meet top employers and develop the skills for success. Jobs are advertised by local and national job sites. The TARGETjobs Undergraduate of the Year Awards competition finds the best undergraduates in the UK. Other essential skills and qualities include: This describes editorially independent and objective content, written and edited by the GTI content team, with which the organisation would like to be associated and has provided some funding in order to be so. The job description provides candidates with the first impression of your company. How long will it take? Administrators keep local councils running smoothly. What does part-time mean? There are good opportunities for career progression via promotion into senior administrative and managerial roles, or movement between departments. Fax 0414-255463/4 Tel. They facilitate and coordinate operations such as employee training, office equipment and supplies, maintenance schedules and supplies, building security, and safety. This describes content that has been written and edited in close collaboration with the organisation, who has funded the feature; it is advertising. Join employers or graduates as they have the career-related conversations you need to hear right now. The role could include tasks such as: Policy and strategy formulation across the spectrum of economic, financial, international, environmental and social issues. This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. Administrators work for local councils on administrative, financial and human resources tasks. The top 300 graduate employers overall and the leading employers across 19 different career sectors. No. Overview of the job . We are looking to hire a highly organized Administrative Officer to perform all administrative and clerical duties necessary for effective office management. You could be: 1. managing or helping to manage a department efficiently 2. managing the budget for a department 3. recruiting, supervising and monitoring staff 4. managing and evaluating projects 5. doing research and preparing reports for councillors and senior managers 6. preparing agendas for council meetings and taking minutes 7. presenting information at meetings 8. helping councillors develop and implement council policies 9. working with other agencies. The monitoring officer has the specific duty to ensure that the council, its officers and its elected members maintain the highest standard of conduct in all they do. A detailed and informative job description can help you attract the most qualified candidates.  Organising electronic and paper diaries as requested. Discussion of employment issues in local government fall into three areas: normal employment law issues, such as those concerning discrimination, fair or unfair dismissal (including redundancy), TUPE etc May prepare reports and data of a complex nature for the department. PURPOSE OF JOB: To assist the administration team in the provision of clerical and administrative services to our clients. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. The administrative officer is responsible for the majority of administrative duties in the company. Local government jobs in Administration. 2347472. communicating with residents and colleagues, organising meetings, producing agendas and taking minutes, helping formulate and implement council policies, liaising with contractors, private companies, partnerships and other organisations.  Organising, attending and minuting meetings and conferences, to include booking rooms and refreshments and liaison with attendees. Typical employers of local government administrators, Typical skills for local authority administrators, Building control officer/surveyor: job description, Environmental health officer: job description, Government research officer: job description, The Convention of Scottish Local Authorities (COSLA), Institute of Chartered Secretaries and Administrators (ICSA), Not at uni? Tasks vary according to which department you work in and the level of responsibility you have, but are likely to include some or all of the following: Matched time for ESOL - Questions & answers, Learning, Health and Well-being Development Day, Workplace Mental Health First Aider Training, Green Skills – resources and workplace case studies, 'Putting Technicians on the Agenda' conference, Free skills and recovery eLearning courses, Resources for creating a digital CV and online career profile, Resources for managing change and uncertainty at work, Resources for searching and applying for jobs online, Resources for work opportunities in the Green Recovery, Resources on new government skills initiatives for young people, Skills and Recovery - Resources for reps and ULRs, Free bite-sized elearning courses from unionlearn, Union Learning Reps: Supporting home learners, Health and Safety Representatives One Online, Next Steps for Safety Reps Certificate Online, TUC Diploma in Occupational Health and Safety Online, Union Learning Representatives (ULR) One Online, Union Learning Representatives (ULR) Two Online, Union Representatives One Online: All union reps, Higher Education discounts for trade union members, Determining the need and outlining the project, Funding Toolkit: Social Return on Investment (SROI). The Administrative Officer (AO)grade is an exciting and challenging role and the main graduate recruitment gradefor the Civil Service! You don't need a degree to become a local government administrator, although a degree in law, politics or other social sciences may be helpful. Maintain court records.  Photocopying, distribution and dispatch, faxing and other administrative duties as appropriate. Administrative Officer responsibilities and duties The responsibilities and duties section is the most important part of the job description. Off- and on-the-job training is provided. Administrative Officer Job Description Template. LexisPSL Local Government, in partnership with Philip McCourt, provides a summary of the local government legal peculiarities involved in the appointment or dismissal of officers.. The next levels are administrative officer, executive officers, and team leaders. helping formulate and implement council policies. Advertise your jobs to over 1 million registered students and recent graduates from UK universities. Job holders in this unit group undertake a variety of administrative and clerical duties in local government offices and departments. In the broadest sense, an administrative officer – also called an administrative services manager or business manager or officer – is the person in charge of overseeing all of the services necessary to keep the business running. What is the role? Find help on school leaver public sector careers at TARGETcareers, Graduate careers products from TARGETjobs, For careers advisers: how TARGETjobs helps you. Get the inside track on what it’s really like to work for top employers from those in the know. Bringing together the UK's leading employers, associations and universities. Send out court orders. Any external contributors featuring in the article are independent from the supporter organisation and contributions are in line with our non-advertorial policy. All rights reserved. Assistant, administrative (local government), Officer, benefits, senior (local government), Officer, clerical, higher (local government), Assistant, inspector's (local government), Officer, administrative (local government), Assistant, administration (police service), Leader, team, services, data (local government), Officer, benefit, senior (local government), Officer, investigation, fraud (local government), Assistant, administration (local government), Assistant, administrative (police service), Officer, administration (local government), Officer, communications (local government), Officer, lettings (local government: housing dept), Assistant, support, business (local government). The ICAEW is finding the next generation of business leaders. Responsibilities. TYPICAL DUTIES Plans, directs and manages the operation of a very large sized operation, or directs a complex specialized program. Job holders in this unit group undertake a variety of administrative and clerical duties in local government offices and departments. Meet recruiters and get inspiration and advice from senior engineers. The legal basis for the post is found in section 5 of the Local Government & Housing Act 1989, as amended by schedule 5, paragraph 24 of the Local Government Act 2000. Registered in England No. The Administrative Officer is involved with the coordination and implementation of office procedures and frequently has responsibility for specific projects and tasks, also oversees and supervises the work of junior staff. They may also be advertised in community news sources: look out for adverts in online neighbourhood groups, sites and community newsletters. Copyright © 2020 Corporate+. Qualifications Entry is most common with GCSEs/S grades. All rights reserved. Which jobs have the best employment rate? computes cost of product/services and maintains and balances records of financial transactions; prepares and checks invoices and verifies accuracy of records; receives and pays out cash and cheques and performs closely related clerical duties; updates and maintains data, correspondence and other records for storage or despatch; arranges, classifies and indexes publications, correspondence and other material in libraries and offices; performs other clerical duties not elsewhere classified including preparing financial information for management, proof reading printed material and drafting letters in reply to correspondence or telephone enquiries. Our A to Z of top graduate employers on site with advice on researching career opportunities and applying. This person will manage employee records, organize files, answer calls, and provide support for the entire company. It takes a wide variety of employees to run programs, provide services and to implement the policies and decisions made by elected officials. Careers advice: fine tune your graduate job hunt skills. The Fountain Building, Howbery Park, Benson Lane, Wallingford, Oxfordshire OX10 8BA UK. An exclusive event for female students looking to forge successful careers in tech. 19 jobs to view and apply for now with Guardian Jobs Ranked 163rd out of 369 careers for highest unemployment rate. Ask questions of partners, trainees and recruiters about a career in city law. © Copyright 2020 GTI Media Ltd. Unionlearn works to assist unions in the delivery of learning opportunities for their members as well as managing the Union Learning Fund (ULF). E-mail psmps@publicservice.co.ug. These jobs are posted in the local newspapers as well as on Jobcentre Plus and the websites of the Courts Services. JOB DESCRIPTIONS AND SPECIFICATIONS FOR JOBS IN LOCAL GOVERNMENTS 2011 Ministry of Public Service P. O. 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